Reimbursement

Policy

GPDocs Model Practice reimburses staff for actual and reasonable work-related expenses. Staff should not suffer any negative financial effect from travel or other expenses incurred while carrying out their work.

Requests for reimbursement must be in writing, and pre-approved where possible. The practice manager authorises reimbursements. If a receipt is not available for expenses under $50, reimbursement is still given if there is no doubt about the reason for the expense.

Guidelines

• Only work-related expenses can be claimed.
• Reimbursement is based on actual and reasonable costs.
• Keep all receipts and attach them to the reimbursement claim.
• Provide a GST invoice for any New Zealand expenses that exceed $50 (including GST) so the GST can be reclaimed.
• If in doubt, seek guidance and/or approval before incurring expenses.

See: Reimbursing Allowances and Vehicle Expenses

Reimbursement Documents

Staff reimbursement form