Resignation

Policy

All staff should:

• give their manager advance notice, in writing, of their intention to resign and state the date of their last day
• work the notice period described in their employment agreement or negotiate a shorter notice period.

When managers receive a resignation they should raise any queries promptly, or acknowledge and accept it.

See Employment New Zealand's guidance on resignation

Before submitting your resignation

• Check your employment agreement and make sure you give the required notice.
• Check whether you have any leave or pay owing that might affect your final pay or notice period.

During the notice period

Agree with your manager:

• how tasks can be completed or reassigned
• whether you are going to have an exit interview.

Returning company property

Hand in all company property/equipment on or before your last day. If your last day is impractical (for example if you have a uniform), make arrangements to return items as soon as possible.

IT and security

On or before your last day you should:

• hand in any swipe cards, keys, or other items that give you access to the building
• arrange for access to the network, email and software systems, including ManageMyHealth, to be deactivated if you are not able to deactivate them yourself
• return any items that give you access to banking or other financial systems.

Final pay

• Your employer should calculate your final pay, including any leave that needs to be paid out.
• Final pay is usually paid at the end of employment or with the next scheduled pay run, unless alternative arrangements are made.

Exit interview

Employers don't have to conduct exit interviews, and employees are not obliged to attend one if asked, but they can provide information that enables employers to make improvements. A list of pre-prepared questions can help to focus the discussion.